Everything CaterWay does

A product always belongs to a category, so if the picker is empty create one on the Categories tab first.

Five products in each category on Free. Pro is unlimited.

1. Products
2. Add product

The "Advanced" card is collapsed until you click it. The customer sees these in the calculator right after they pick this product.

1. Open the product
2. Advanced
3. Suggested add-ons
4. Add suggestions

Extras live inside the product itself, not in a separate popup like suggested add-ons: the customer ticks them where they pick the product. The section is inside the product's collapsed "Advanced" card. An option can carry a price, charged per person or once for the whole line, or you can leave the price blank to make it free, which suits dietary choices like gluten-free. Options with no question above them stand alone.

1. Open the product
2. Advanced
3. Extras
4. Add a single extra

Categories are the groups a customer picks from in the calculator, such as starters or drinks. Every product has to sit in one, so this comes before adding products.

Three categories on Free. Pro is unlimited.

1. Products
2. Categories

This sets steps for this one product, for example a lower per-head price from 50 guests up.

1. Open the product
2. How you sell it
3. Volume discount

Upload a PDF, an image or a document. It reads out the products, prices and dietary tags and shows them for you to check, and nothing is saved until you approve.

On the free plan you pick which of the extracted products to keep, up to your plan limits, instead of importing them all at once.

1. Products
2. Import with AI

Open the Advanced section at the bottom of the product first. Turning the switch on adds a stock count and a choice of how the quantity is counted: per guest, once per order, or left to the customer. Glasses scale per guest, a marquee does not.

1. Open the product
2. Advanced
3. Rental item

The photo tiles sit at the top of the first card. Up to five per product, and the first one is the main image customers see.

1. Open the product
2. The basics

A waiter, a chef or a bartender priced by the hour, which the customer then books alongside the food. They are set up here and appear in the calculator like anything else you sell.

One staff member on Free. Pro is unlimited. Separate from team members, who are logins for your own colleagues.

1. Products
2. Staff

This opens the builder. Add your products first if you have not: a calculator with nothing to sell has nothing to price.

One calculator on Free. Pro is unlimited.

1. Calculators
2. Create Calculator

Replaces the random id in the link with a name you choose, which reads better in an email or on a business card.

1. The calculator card
2. Custom URL

Useful when a customer has already told you the date and headcount on the phone: they open the link and only confirm rather than re-typing it.

1. The calculator card
2. The ... menu

A popup interrupts the flow at a step you choose, for example "is there a lift?" before delivery. The answer lands on the quote request with everything else.

1. Questions
2. Mid-flow questions

Add the fields you actually need, for example an invoicing reference or a door code, on top of the built-in name, date and guest count.

1. Questions
2. Form

Turn this on and the customer gets a step of its own just before the summary, where they list allergies and diets one person at a time. You can replace the heading and the explanation with your own wording.

1. Questions
2. Guests
3. Ask about special diets

Choose which of your workspace languages this calculator offers. The customer then picks one and every price, product name and email follows.

Your default language is always active on any plan. Adding further languages for customers to choose from is Pro.

1. Calculator Builder
2. Basic

Pick a style, then set your brand colours. The preview beside the editor is the real calculator at a smaller scale, not a mock-up.

Colours, grid layout, page navigation and the product-card options are on every plan. The ready-made themes, the hero image and the finer card styling (size, style, image shape) are Pro.

1. Calculator Builder
2. Design

The confirmation your customer gets after sending a request is written here, per calculator. Change the wording, and the customer of your lunch calculator can be told something different from the customer of your wedding one.

1. Calculator Builder
2. Email

The small CaterWay credit under the calculator is not a setting you can find, which is why looking for it is wasted time. It is on for free plans and off for Pro, and it disappears from every calculator at once the moment the plan changes.

1. Calculator Builder
2. Publish

Opening hours and how much notice you need, so the date picker refuses tomorrow if you need four days.

1. Delivery & timing
2. Availability

A tab inside the Delivery & timing group, next to Fulfillment and Availability, because it carries prices of its own. Say whether this calculator delivers, collects, or both, name the areas you serve and what each one costs, and set the order value that makes delivery free.

1. Delivery & timing
2. Delivery

Set how long before an event starts ordering closes, and what the customer reads instead of the menu. It applies to every listing on this calculator. The event stays on the list marked closed rather than disappearing, so someone who came looking for it gets an answer.

1. Arena
2. Arena Events
3. Ordering cutoff

One row at the bottom of the Payment card, once the order is accepted, in progress or completed. The button opens a short menu: Invoice for the full amount, or Deposit request for part of it. The due date and the deposit amount are asked in the dialog that follows, and both are prefilled. It is a payment request, not a certified tax invoice: your accounting software is still the book of record, so ask your accountant what your own bookkeeping needs.

1. Quote Requests
2. Open the quote
3. Payment
4. Create invoice

Lists every dish on this order against the 14 EU allergens the caterer has declared for it. A dish nobody has reviewed shows "not specified" rather than a false allergen-free claim. It is a kitchen aid, not proof of legal compliance on its own.

1. Quote Requests
2. Open the quote
3. More actions
4. Allergen sheet

Blocked dates stop being selectable in your calculators, so a customer cannot book a day you are already full or away.

1. Events
2. Block Calendar

Defaults to today. For rentals this drives the Reserved and Available columns, since what is booked changes from day to day; sale items are the same regardless of the date.

1. Warehouse
2. Check availability for a date

Give it a name and the guest number it suits, under Best for. That number is shown to the customer as a suggestion, and on its own it turns nobody away.

1. Spaces
2. Add a space

Anything you upload here is available everywhere images can be picked, and there is a size limit per file rather than a total.

500 MB of images on Free, 10 GB on Pro.

1. Media Library
2. Upload images

Colours and your logo are on every plan; the typeface is the one part of Brand that is not. Picking one changes your calculators and your public pages together, so nothing ends up in two different fonts.

1. Workspace
2. Brand
3. Font

The wording customers receive when you send a quote, when they approve one, and when a reminder goes out.

1. Workspace
2. Email

Invite by email. They work inside your workspace on your plan and see your products, calculators and quotes, so they do not need their own subscription.

1. Workspace
2. Team

Add your story, photos and which calculators to feature. It uses your brand colours and logo automatically.

1. Showcase page
2. Headline