Link instead of an email thread
Paper-free process
To set up your first calculator
Sound familiar?
Catering owners lose hours every week to quote admin. That is precisely the part CaterWay takes over.
The same sum, over and over
Every quote is different: prices, quantities, dietary needs. The calculator does the arithmetic for you, every single time.
A professional first impression
Clients see a branded calculator, not a spreadsheet or a PDF attachment. You stand out from the first click.
Requests buried in the inbox
On a busy week a couple of requests slip past unnoticed. Here they sit in one list, each with its status.
Calculator builder
From menu to calculator in ten minutes
Upload your menu as a PDF, a photo or plain text and AI reads the dishes, descriptions and prices straight into your account. Check it, style it, publish it.
- AI imports your menu, or type the dishes in by hand
- Unlimited products and categories
- Dietary restrictions and allergens included
- Three ready-made styles: classic, modern and menu card
Quote management
Every quote in one view
New requests, quotes in progress and confirmed orders in a single list. You reply, approve and track status without touching email.
- Email notification for every new request
- One-click order confirmation
- Messages with the client in the same view
From acceptance to event day
The client signs, you do nothing
When you send a quote, the client opens it on their own link, ticks that they accept your terms and signs electronically on their phone. You both keep a signed PDF of exactly what was agreed, timestamped and verified.
- An accepted order books the date on your calendar automatically
- The order adds itself to the event prep sheet, no extra work
- Three automatic reminder emails: quote follow-up, event prep reminder and a thank-you
- Each reminder can be switched on or off in settings
Volume discounts
Bigger order, better price, automatically
Set your discount tiers by guest count once. The calculator applies them to every quote, and the client sees the better price the moment they qualify.
- 10–24full price
- 25–49−5 %
- 50–99−10 %
- 100+−15 %
You set the tiers. Every quote applies them on its own, and the customer sees the better price straight away.
Calendar and events
See at a glance which dates you can take
Confirmed orders, private events and blocked days in one calendar. Overlapping requests are flagged, so a double booking never slips through.
- Multi-day events and part-day blocks
- Prep sheets straight from the event
- Calendar feed into your own calendar app
Warehouse (Pro)
Stock updates itself with every order
On Pro, every accepted order automatically reserves the rental items it needs from your warehouse. You always see what is already committed and what is still free, without counting it yourself.
- Reservations are derived straight from accepted orders
- Buffer days per rental item for cleaning and transport between events
- Opening-balance import when you turn warehouse tracking on mid-season
Delivery, spaces and tableware
Everything that happens around the food
Tell clients where you deliver and what it costs, before they ask. Rent out your private rooms and your tableware on the same quote.
- Named delivery areas, each with its own fee
- Bookable spaces, held only once you confirm
- Tableware rental with its own returned-items list
Languages
Clients read your page in their language
Twelve ready-made language packs, one click each. Missing one? Every word is editable, so you can write it yourself.
- Suomi
- English
- Svenska
- Norsk
- Dansk
- Deutsch
- Nederlands
- Français
- Español
- Italiano
- Português
- Polski
- Your own language
Every word on the calculator is editable, so you can add any language you want, or reword a ready-made pack in your own voice.